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Whistle-blower Program: recommendations

A component of each whistle-blower investigation is, where possible and appropriate, to determine underlying causes of procedural failure or control weakness leading to a concern being reported. Recommendations are raised to the attention of Management with a view that, if implemented, these corrective actions would mitigate opportunity for similar activities to reoccur. Recommendations are made based on the concern or issue reported and are not limited to substantiated allegations. 

2018 recommendations2017 recommendations

 
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2018 Recommendations

​Year ​Category of Concern ​Nature of Allegation ​Conclusion and Corrective Action
​Q2-2018 HR, Diversity and Respectful Workplace It was alleged that an employee made inappropriate comments regarding a colleague

The Whistle-blower Program’s investigation determined that the allegations were substantiated.

The investigation confirmed that the comments made by the employee were contrary to the City’s Respectful Workplace Policy and conduct expected of employees.

As a result of the investigation, appropriate corrective action was taken by Management.

​Q2-2018 ​Business Integrity ​It was alleged that two City employees were working in a conflict of interest. ​The Whistle-blower Program’s investigation substantiated the allegation raised.

The investigation determined that potential of a conflict of interest was known to Management and that specific efforts were made to mitigate the associated risks. Although the conflict of interest occurred, it was temporary and no personal benefit was gained.

As a result of the investigation, corrective action has been taken to ensure the employees can continue to work without being in conflict of interest.
​Q2-2018 ​Misuse, Misappropriation of Assets It was alleged that an employee utilized a City vehicle for personal purposes.​ ​The Whistle-blower Program’s investigation substantiated the allegations raised.

The investigation confirmed that the employee’s use of a City vehicle was not compliant to the 24 Hour/Special Purpose Vehicle policy.

As a result of the investigation, corrective action will be taken.
​Q2-2018 ​Business Integrity ​It was alleged that an employee was in potential conflict of interest involving a local business. ​The Whistle-blower Program’s investigation substantiated the allegations raised.

The investigation determined that the employee’s role at the City conflicted with a relationship with a local business, and that the conflict of interest situation had not been declared.

As a result of the investigation, a number of corrective actions have, or will be, taken by management to mitigate the conflict of interest and ensure that all employees in the work area were aware of the risks of potential conflicts of interest involving certain local businesses and their roles at the City.
Q2-2018​ ​Business Integrity It was alleged that two employees were working in a conflict of interest.​ ​The Whistle-blower Program’s investigation substantiated the allegation raised.

Investigation determined that the conflict of interest was not declared and that opportunities to disclose the conflict of interest were not taken by either employee. The actions of the employees were contrary to the City’s Conflict of Interest policy and Employment Policy.

As a result of the investigation, corrective action has been or will be taken, including the strengthening of content provided supporting the recruitment and management oversight processes to mitigate opportunity to receive preferential treatment.
Q1‑2018 Misuse, Misappropriation of Assets ​It was alleged that an employee inappropriately released an image of a workspace computer screen containing personal information.

The Whistle-blower Program’s investigation determined the allegation was not substantiated.

The investigation into the possible privacy breach, however, provided opportunity for reinforcement of City policy.

As a result of the investigation, additional actions have been taken to reinforce confidentiality and procedures aligned with Freedom of Information and Protection of Privacy (FOIP) obligations.

Q1‑2018 ​Misuse, Misappropriation of City Assets ​It was alleged that an employee was taking unauthorized break periods The Whistle-blower Program’s investigation determined the allegation was substantiated.

As a result of the investigation, Management has taken corrective action to reinforce to the employee, as well as to other employees in the work area, the City’s expectation regarding adherence to authorized break periods.
Q1‑2018 ​Misuse, Misappropriation of Assets ​It was alleged that an employee was (a) utilizing City property for the storage of a personal vehicle, and (b) using a City mobile device for non-business purposes. ​The Whistle-blower Program’s investigation determined the allegations were substantiated.

The investigation confirmed that a City employee had stored a personal vehicle on City property without authorization and utilized a City mobile device in a manner contrary to the City’s Code of Conduct as it relates to the Acceptable Use of City Technology Resources policy.

As a result of the investigation, the timely removal of the personal vehicle occurred, and Management applied appropriate disciplinary action.
Q1‑2018 ​HR, Diversity and Respectful Workplace It was alleged that an employee authored an internal communication negatively referencing a member of the public. ​The Whistle-blower Program’s investigation determined the allegation was substantiated.

The investigation confirmed that the communication was inappropriate and contrary to the City’s expectations regarding employee interactions with members of the public.

Prior to conclusion of the investigation, Management had taken corrective action in the form of employee education on communication expectations. In addition, a verbal apology for the communication was provided.
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