In keeping with administrative accountability, the City Manager and general managers are reporting the dining and hosting expenses for their offices.
Budgets for the City Manager and each General Manager are reviewed and approved annually by City Council as part of budget deliberations.
The City Manager and general managers are accountable for their financial decisions. All expenses are reviewed regularly and managed within approved budgets. Department dining and hosting expenses are broken into four categories:
- Business meeting and hosting - meeting with and hosting visiting officials, groups, and representatives from other orders of government, partner agencies and the business community.
- Business travel - entertainment expenses incurred while on business travel.
- Management meetings - off site or alternate locations are sometimes appropriate to address issues like convenience and efficiency for all parties and appropriateness to guests and agenda.
- Employee recognition and mentoring - staff recognition as part of senior management's role in ensuring and maintaining a productive workforce.
Financial policies governing expenses
The City of Calgary has financial policies that govern expenses. The policies outline what expenses are allowed and the approval process to be followed. FA-011 covers Reimbursement of Employee Travel, Vehicle, Parking, Insurance, Petty Cash and Other Expenses and FA-048 covers Reimbursement of Meal and Hosting Expenses. No employee can approve their own expenses. Each individual's expenses are reviewed for appropriateness and accuracy by their supervising authority. The City Manager reviews each General Manager's expenses and the Mayor reviews the City Manager's expenses.
Senior management expenses
2015 Senior Management Expenses
2014 Senior Management Expenses
2013 Senior Management Expenses
2012 Senior Management Expenses
2011 Senior Management Expenses
2010 Senior Management Expenses
2009 Senior Management Expenses
2008 Senior Management Expenses
More business plans and budgets information
Business plans, budgets and financial reports
Business plans and budgets accountability reports