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Athletic Park Information

Athletic Park Information:

Application Forms:

Availability:

Athletic Parks Booking Information

  • Minimum Booking time: 1 hour.
  • Applications submitted before 8:30 a.m. on Public Day will be moved to the bottom of the list at 9 a.m., and processed after applications submitted between 8:30 a.m. and 9 a.m.
  • Athletic park applications can take a maximum of 7 business days to process after public day.

Athletic Park Special Event Application Information

  • Book special events, tournaments and track meets through our - athletic park special event and tournament application form.
  • It can take 7 business days to process after public day has occurred, upon approval you will be sent a permit.
  • An Athletic Park Special Event and Tournament application must be submitted if your event includes/requires approval for:
    • Filming/Photography
    • BBQ’s (propane only)
    • Food sales/service (permit required and provided to the City of Calgary)
    • Electrical hook-up
    • Generators
    • Liquor Sales/Service (AGLC permit required – additional hourly rate for security of $25/hr/security guard will be added to permit)
    • Sound system
    • Access to water
    • Portable toilet
    • Tents – must not exceed 600 sq ft
    • Stage – must not exceed 600 sq ft
    • Banners/Signs to be hung
    • Merchandise Sales (type)
    • Tournament Fee (Softball diamonds only)
  • Additional fees may be incurred by the user group where site staff deem appropriate to charge. Events that remain unchanged for 2 consecutive years qualify for automatic renewal the following year.
  • If any of the following four components apply to your event, it is considered a festival event and you must contact Event Services no less than 90 days prior to your planned event. Visit planning a festival for more information.
    • Fireworks, open flame or other pyrotechnics
    • Tents, stages and/or other structures exceed a combined 600 square feet
    • Alcohol sales or service to the public
    • Use of roadways/sidewalks closures 
  • To request a Food Truck Stall, please ensure this request has been added to the event application.
  • Special Event, tournament and track meet applicants will be contacted for payment of a $26.25 non-refundable administration fee. Your application will be sent to the appropriate athletic park for review when this fee is paid.
  • An initial non-refundable payment of 25% of the total rental cost is due 7 days after the permit has been firmed. The remaining balance is due 1 month (30 days) prior to the first booking date on the permit.
  • The application will be reviewed by the athletic park staff, which will provide specific permissions for use of BBQ's, tents, etc. This process can take up to two weeks.
  • Athletic park special event applications can take up to a maximum of seven business days to process after public day has occurred. Applications for special events, tournaments, and track meets received between December 18, 2017, and March 2 , 2018 are subject to longer processing times (several weeks) Applications should be received a minimum of 4 weeks before your event date. Short notice requests will be considered but approval will not be guaranteed, and will be subject to availability.

Ball Diamond renewal qualifications?

  • Renewal rights exist when a group has a booking of 10 dates at one facility (specific ball diamond) for the same time period, on the same day of the week. (Example: at least 10 bookings at Shouldice #6, Wednesday evenings from 6:30 – 7:30 p.m.) Renewal bookings are based on your organization’s historical use at each individual facility on a yearly basis.
  • If you delete dates from your renewal permit during the session resulting in less than 10 bookings, you may risk losing your renewal rights. It takes 2 years to establish a renewal and 2 years to lose a renewal. This practice allows established renewal groups some flexibility as unforeseen circumstances may arise. If a group falls below the 10 booking minimum for 2 years in a row; the renewal is lost. 
  • New renewals are groups that have qualified for renewal status for the first time. These groups are offered a renewal if there are no operational or historical booking conflicts. Established renewals are groups who have booked a minimum of 2 years in a row. If your booking is considered a renewal, you will automatically receive a renewal permit the following session provided there are no operational conflicts. You will not have to apply for the space, and you will be given the option to cancel the renewal permit without charge.

Sports Field renewal qualifications

  • Effective January 2017, sports field permits will no longer be issued on a master schedule basis. Sports fields renewals will be automatically issued based on previous year’s use, provided the user group has booked a minimum of 10 bookings at the same time of day, at the same Athletic Park. Failure to maintain 10 bookings at the same time of day at the same Athletic Park will result in loss of the renewal for the following year. Groups are not penalized for shifts in time due to sundown. No-Shows will not be renewed on permits for the following season.

Athletic Park Payment Policies

  • Payment for 5 or less dates is due immediately.
  • Payment for more than five dates is due in full 30 days before the first booking date. If the first booking is less than 30 days away, payment is due immediately.
  • Payment options - You can pay for your booking by phone, in person, or by mail. Click here for payment instructions.
  • Your permit is your official invoice.

Athletic Park Cancellation Policies

  • Please review our standard cancellation & amendment policies that apply to all regular bookings.
  • Additional Cancellation & Amendment Notes:
  • You can cancel or change your booking using the amendment app or by contacting Facility Bookings
  • Cancellations or amendments must be received a minimum of 30 days in advance of the first rental date for all athletic park bookings.
  • Cancellations due to inclement weather closures will be automatically processed by the Facility Bookings office upon notification from the athletic park staff.
  • Inclement weather credits may take up to seven business days to process.