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Athletic Park Information

Athletic Park Information:

Application Forms:

Availability:

Athletic Parks Booking Information

  • Minimum Booking time: 1 hour.
  • Applications submitted before 8:30 a.m. on Public Day will be moved to the bottom of the list at 9 a.m., and processed after applications submitted between 8:30 a.m. and 9 a.m.
  • Athletic park applications can take a maximum of 7 business days to process after public day.

Athletic Park Special Event Application Information

  • Book special events, tournaments and track meets through our - athletic park special event and tournament application form.
  • It can take 3 business days to process after public day has occurred, upon approval you will be sent a permit.
  • If your event requires any of the following, the athletic park special event and tournament application form must be submitted for approval by athletic park staff.
    • Filming/Photography
    • BBQ’s (propane only)
    • Food sales/service (permit required and provided to the City of Calgary)
    • Electrical hook-up
    • Generators
    • Liquor Sales/Service (permit required)
    • Sound system
    • Access to water
    • Portable toilet
    • Tents – must not exceed 600 sq ft
    • Stage – must not exceed 600 sq ft
    • Banners/Signs to be hung
    • Merchandise Sales (type)
  • If any of the following four components apply to your event, it is considered a festival event and you must contact Event Services. Visit planning a festival for more information.
    • Fireworks, open flame or other pyrotechnics
    • Tents, stages and/or other structures exceed a combined 600 square feet
    • Alcohol sales or service
    • Use of roadways
  • To request a Food Truck Stall, see Booking Food Truck Stalls at Athletic Parks, Playfields and Parks.
  • Special Event, tournament and track meet applicants will be contacted for payment of a $26.25 non-refundable administration fee. Your application will be sent to the appropriate athletic park for review when this fee is paid.
  • An initial non-refundable payment of 25% of the total rental cost is due  7days after the permit has been approved  The remaining balance is due 1 month prior to the first booking date on the permit.
  • The application will be reviewed by the athletic park staff, which will provide specific permissions for use of BBQ's, tents, etc. This process can take up to two weeks.
  • Athletic park special event applications can take up to a maximum of seven business days to process after public day has occurred. Applications for special events, tournaments, and track meets received between January 1,  and March 1 are subject to longer processing times (several weeks) Applications should be received a minimum of 4 weeks before your event date. Short notice requests will be considered but approval will not be guaranteed, and will be subject to availability.

Athletic Park Renewal Rights

  • To qualify for athletic park renewal rights, you must have a booking of: a minimum of 10 dates at one facility (specific ball diamond, track or sports field), for the same time period, on the same day of the week, for consecutive weeks. (Example: minimum of 10 bookings at one facility, Wednesday evenings from 7:00 p.m. – 8:00 p.m. for 10 consecutive weeks).
  • Renewal bookings are based on your organization’s previous booking of an individual athletic park on a session-to-session basis (example: Fall renews to Fall, Winter renews to Winter).
  • If you delete dates from your renewal permit resulting in less than 10 bookings, or resulting in your bookings becoming non-consecutive each week, you may lose your renewal rights.
  • It takes 2 years to establish a renewal and 2 years to lose a renewal. This allows established renewal groups some flexibility for unforeseen circumstances. If a group falls below the 10 dates booking minimum for 2 years in a row, the renewal is lost.
  • Established renewals are groups who have booked a minimum of 2 years in a row. If your booking is considered a renewal, you will automatically receive a renewal permit the following session. You will not have to apply for the space, and you will be given the option to cancel the renewal permit without charge.
  • New renewals are groups that have qualified for renewal status for the first time. These groups are offered a renewal if there are no operational or historical booking conflicts.
  • Special events, tournaments and track meets do not qualify for automatic renewals.

Athletic Park Payment Policies

  • Payment for 5 or less dates is due immediately.
  • Payment for more than five dates is due in full 14 days before the first booking date. If the first booking is less than 14 days away, payment is due immediately.
  • Payment options - You can pay for your booking by phone, in person, or by mail. Click here for payment instructions.
  • Your permit is your official invoice.

Athletic Park Cancellation Policies

  • Please review our standard cancellation & amendment policies that apply to all regular bookings.
  • Additional Cancellation & Amendment Notes:
  • You can cancel or change your booking using the amendment app or by contacting Facility Bookings
  • Cancellations or amendments must be received  a minimum of 7 business days in advance of the rental date for regular bookings, and 1 month in advance for special events and tournaments.
  • Cancellations due to inclement weather closures will be automatically processed by the Facility Bookings office upon notification from the athletic park staff.
  • Inclement weather credits may take up to seven business days to process.