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Gymnasium Information

Gymnasium Information:

Application Forms:

Application Approval for Use of School facilities

  • You are required to contact the school directly to make an appointment with the principal if you are planning any of the following:
    • Bringing in outside food or beverages
    • Using non-public equipment (i.e., badminton nets, soccer nets)
    • Requesting times outside regular booking hours (i.e., school use nights, non-public hours, early start) examples?
    • Requesting other school spaces (i.e., classrooms, gathering spaces)
    • Specific gym setup/accommodations
  • Please follow the process below for all special requests:
    • Complete the Application/Approval for Use of School Facilities Form. Fill out only the sections on the form where you are requesting an approval.
    • Call the school directly to setup an appointment to have the form approved and signed by the Principal. 
    • Once the Application/Approval for Use of School Facilities form has been signed, fill out the online application form at booking a gymnasium. Attach a copy of the approved Application/Approval for use of School Facilities Form to the completed online application and submit to our office for processing.
    • If you are adding an approval to an existing permit, please email a copy of the approved Application/Approval for use of School Facilities Form to


Gymnasium Booking Information

  • School gymnasiums are available for not-for-profit public groups and registered *non-profit organizations to use outside of school hours.
    New bookings must be submitted a minimum of 14 days prior to the first date requested. Applications submitted before 8:30 a.m. on Public Day will be moved to the bottom of the list at 9 a.m., and processed after applications submitted between 8:30 a.m. and 9 a.m.

Gymnasium Renewal Rights

  • To qualify for gymnasium renewal rights, you must have a booking of: a minimum of 6 dates at one gymnasium, for the same time period on the same day of the week for consecutive weeks. (Example: at least 6 bookings at one school, Wednesday evenings from 6:30 – 7:30 p.m.)
  • If you delete dates from your renewal permit resulting in less than 6 bookings or resulting in your bookings becoming non-consecutive each week, you may lose your renewal rights.
  • Renewal bookings are based on your organization’s previous booking of an individual school on a session-to-session basis (Fall renews to Fall, Winter/Spring renews to Winter/Spring, etc).
  • If your booking is considered a renewal, you will automatically receive a renewal permit the following session. You will not have to apply for the space, and you will be given a deadline to cancel the renewal permit without charge. There are no renewals for the Summer session.

Gymnasium Payment Information

  • Payment for 5 or less dates booked is due immediately.
  • Payment for more than 5 dates booked is due in full 14 days before the first booking date.
  • If payment is not received by the due date, we will cancel the permit and you may lose your renewal rights.
  • Payment options - You can pay for your booking by phone, in person or by mail. Click here for payment instructions
  • Your permit is your official invoice.

Gymnasium Cancellation Policies

  • Please review our standard cancellation & amendment policies that apply to all bookings.
  • You can cancel or change your booking using the amendment app or by contacting Facility Bookings
  • Additional Cancellation & Amendment Notes:
  • Cancellations or amendments must be received by Facility Bookings a minimum of 14 days before the booking date. Failure to observe this deadline will result in the renter being charged the full cost of the rental.