About the FOIP Act
FOIP is the acronym commonly used for The Freedom of Information and Protection of Privacy Act. The Act is provincial legislation that we, as the City of Calgary, are required to follow. The Act applies to equally to all public entities so that they can be transparent for the public and protect the privacy of individuals both inside and outside of the organization. The main functions of The Act align with all four Cs of The City’s corporate culture, with a heavier emphasis on commitment.
As a City of Calgary employee, it is important that you understand the basic principles of FOIP. This helps to build and maintain public trust, which affects our reputation. As public employees, we need to disclose information properly and protect the privacy of individuals when applicable.
How to comply with the FOIP Act
- Identify opportunities for routine disclosure
- Protect the personal information of yourself and others
- Respond openly and completely to any request from the FOIP Office
- Assist members of the public to satisfy requests for information
Behaviours that conflict with the FOIP Act
- Accessing or using personal information when it is not within your responsibility or authority
- Destroying records that have not met their retention
- Disclosing personal information to individuals without authorization
- Evading or delaying a response to the FOIP Office
Did you know?
- Routine disclosure is one of the ways The City of Calgary demonstrates accountability and transparency. The City routinely releases information to the public, such as data available on the Open Data network and our Compensation Disclosure List.
- If it’s printed on your business card (or could be on a business card) then the information is considered releasable. If you have specific legal privacy restrictions, you should register them with Corporate Security.
- Anyone can submit a request for information from The City. The FOIP Office receives the official requests and manages them through an administrative process which includes contacting the appropriate business units.
Questions about this policy?
- Talk to your supervisor or the FOIP Program Administrator in your work area.
- The FOIP Help Desk with Service Alberta is available to provide general interpretation of the FOIP Act and Regulation.
Download the full Act below.
Click to expand the following case study.
- Download: Freedom of Information and Protection of Privacy (FOIP) Act
- Download: Freedom of Information and Protection of Privacy Act Tip Sheet
View the complete Code of Conduct policy library