I am responsible for:
putting Calgary first
The City of Calgary is a public service organization with a unique responsibility to its citizens. Through the services we provide, and our stewardship of City assets, we have a direct impact on the daily lives of Calgarians. Integrity and trust are cornerstones of this relationship - to build and maintain this trust, we must ensure that we not only know our corporate values, but live them as well.
You are many things to different people. You are an employee as well as a citizen, family member, ambassador or volunteer. You may also be a community leader, political party member or a business owner. Balancing all of these roles can be tricky. As we carry out our work at The City, it is important that we are not influenced by personal or outside interests. Equally important is our responsibility to disclose if we think we are in a conflict of interestOccurs when an employee has a private or personal interest that may influence or appear to influence their objectivity in carrying out his or her City duties. situation to our leader. We want to provide services to citizens in a way that is fair, objective and impartial so that we are not giving any party an unfair advantage, or creating an advantage for ourselves.
Putting Calgary First isn't just about being fair and honest; it is also about protecting our reputation and the trust citizens have in us. Citizens count on us to make decisions that are in the best interests of our organization and Calgary as a whole. Knowing the right thing to do is not always clear. By asking questions, reflecting on our options and being committed to making the best choices for our city, everyone benefits.
Consider the greater good:
- Set aside personal views and focus on what is best for The City and its citizens.
- Remove yourself from the decision-making process when someone connected to you is being considered for a City opportunity or contract.
- Use your own time for private interests, such as taking part in a community event or political activityIncludes, but is not limited to, being a candidate for elected office, campaigning for a candidate for elected office, fundraising for an election campaign, promoting a political party or cause..
- Disclose any possible conflicts of interest that you are aware of to your leader or HR Business Partner.
- Keep your outside interests separate and distinct from your job obligations, and maintain trust.
Setting an example:
- When offered a gift, I stop to think about whether there is a favour attached, either real or perceived.
- When in doubt about a potential conflict of interestOccurs when an employee has a private or personal interest that may influence or appear to influence their objectivity in carrying out his or her City duties., I talk to my leader.
- I advise my leader if I have an immediate relativeThe husband, wife, children, parents, brother, sister, (including foster or step) and parents-in-law, brother-in-law, sister-in-law, son-in-law and daughter-in-law and includes the common-law partner of an individual. who has been, or is being, considered for a City job in my area.
Be an ambassador:
- Treat all citizens, vendors and special interest groups fairly and consistently.
- Deliver services to citizens regardless of their political or world views.
- Act and communicate in a way that reflects positively on The City.
Setting an example:
- When I see a positive story about The City or my colleagues, I share it.
- When I see a City employee who has made a public statementA declaration made by an employee in any public forum that relates to The City, City business or employees, including presentations made to Council or committee and/or community forums (open houses, information sessions, engagement events). Public statements may also include online and social media posts. online that reflects poorly on The City and/or a City employee I let my leader know.
Behaviours to avoid
I will not:
- Be influenced to act in a way that is not in The City's best interest.
- Post any information that could harm The City's or my reputation including selfies of me in my work uniform.
- Use information I have access to at work for the benefit of someone I have a personal relationshipInvolves a relationship which is sufficiently close that objectivity is impaired. with.
- Accept offers that I wouldn't be offered if I didn't work for The City.
- Identify myself as a City employee when I communicate my personal or outside interests publically.
- Use my position, authority or influence to benefit myself, a relative, group I support or someone with whom I have a personal relationship.
- Accept or solicit gifts, favours or services that are connected directly or indirectly with the performance of my duties and could result in me owing a favour, real or perceived.
- Purchase goods or services through any City supplier or vendor for personal use.
I always have choices.
Which one feels right to me?
I work with a group of City customers. One of ‘my regulars’ often brings in gifts like food or gift cards to say ‘thank you’ for my work.
What should I do?
I share these gifts with others on my team as we all work together – some just get more recognition than others.
I tell the customer I can’t accept the gift at all based on our Conflict of Interest policy.
When offered a gift from a customer or vendor, I decline the gift but thank the person for their gesture. I reassure the other party that they will get great service without offerings.
I remind the customer that it is part of my job to support them and I’m happy to do it. If the gift is small, I accept it with gratitude. Later, I let my leader know.
It’s important that we treat citizens, vendors and special interest groups fairly and consistently. It’s important that you don’t put yourself into a conflict of interestOccurs when an employee has a private or personal interest that may influence or appear to influence their objectivity in carrying out his or her City duties. situation. You should not accept a gift if it would appear you are obligated to an individual or organization–or convey that this is an accepted way to obtain service from City employees.
Conflict of interest example #1
Dear Code of Conduct,
I have been an employee for two years. When I first started my wife was providing occasional services to The City as a contractor. I informed my supervisor of this when I first started. Since that time, my wife’s business has grown significantly and her company now provides regular services to The City accounting for a good percentage of her income. I am now in a position to use those services. Is this still okay?
– The Other Half
Dear Other Half,
Thanks for checking in a second time. What may not have been an issue when you first joined The City could be an issue now, especially if your job has changed since your start date.
There appears to be a real potential for conflict of interest here. I encourage you to seek further guidance on this by talking to your leader, your HR Business Partner and/or Supply Management.
Conflict of interest example #2
Dear Code of Conduct,
I have a number of employees on a temporary assignment, who all want to continue working at The City. For Christmas one employee gave me jewellery to thank me for being a great boss. Coincidentally, at the start of January I need to end one of the assignments. Is there a problem if
I keep the gift or the employee who gave it to me?
Conflict of Interest often involves people’s perception that a conflict exists. In this case, there could be a problem, especially if that employee is successful in continuing to work in your area at the end of the temporary assignment.
If the jewellery is more than just a general trinket, then it would be best to explain to the employee who gave it to you that while you appreciate the gesture, it isn’t appropriate for you to accept the gift. Take this opportunity to explain the Conflict of Interest Policy section on gifts, favours and services.
Generally speaking, tokens of appreciation that have little or no monetary value can be exchanged between employees or between employees and their supervisors. Examples might include a small bag of candies, flowers or a coffee card.
Social media, media relations and public statements example
Dear Code of Conduct,
I noticed a City employee posting inappropriate comments about The City on a popular social-networking page. It’s not really my role to say anything, is it? What should I do?
– Proud of my City
Dear Proud of my City,
Even if you are not an official media spokesperson, you are still an ambassador of The City. If you come across posts, comments or images that could negatively impact our brand or reputation share this with your leader.
Whether the offensive post is from a City employee, contractor or even The City itself we want to know about them.
Putting Calgary First is supported by the following policies:
Resources supporting Putting Calgary First can be found in the resource section.
If you are unsure:
ask questions and seek guidance
Your leader is there to provide clarity on expectations in the workplace and to support you.
If you are not comfortable speaking to your leader, you can speak with their leader. The Corporate Organizational Chart can help you identify who this is.
The HR Business Partner in your business unit can answer some of your questions or help you find someone who can. If you need to find contact information for your HR Business Partner call: 403-268-5800
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