Please be aware of some recent changes to the Ward
Community Event Fund (WCEF) Guidelines.
At the September 28th, 2016 meeting of the
Coordinating Committee of the Councillors Office (CCCO), the WCEF Guidelines
were amended to clarify the application and follow-up processes.
-Applications should be received approximately 6 to 8 weeks prior to the event to reflect the actual timelines for application process, approval and payment.
-Post-event summaries should be submitted to the WCEF Administrator within 90 days of the event.Post-event summaries should be submitted to the WCEF Administrator within 90 days of the event.
----Please note, future WCEF applications will not be considered until such a time as a post-event summary has been received by the WCEF Administrator.
-The requirement to submit copies of all receipts as part of the post-event summaries is removed. The thorough review of financial statements would be covered by an ‘audit’.The requirement to submit copies of all receipts as part of the post-event summaries is removed. The thorough review of financial statements would be covered by an ‘audit’.
----Each year, the CCCO shall, at its discretion, conduct random audits on WCEF grant recipients. If selected for such an audit, recipients agree to provide documentation regarding all revenues (donations / tickets / sales) and expenses, including copies of receipts in support of the event, within 90 days from the date of notification.
----While, the submission of receipts etc. is not required for the post-event summaries, we do recommend keeping them in your records in such a case of an audit.
-Currently, each ward office is allocated $10,000 yearly to support not-for-profit associations or community-based groups in hosting community events. As funding is limited, funding decisions are made on a first-come, first-serve basis.
----A new clause was added to deal with any left-over funds. Any remaining funds from all wards will be pooled. At the December meeting of the CCCO, and provided there are still WCEF funds available for granting within the same calendar year, the committee will consider those applications which fall under the WCEF guidelines and were previously recommended for approval by a councillor.
you have any further questions or concerns regarding the WCEF, please contact the Administrator,
Theresa McManus at 403-268-8336.
This content represents the personal views and opinions of the Ward Councillor and should not be taken as a statement of policy of The City of Calgary. The inclusion of any external content does not imply endorsement by The City of Calgary.