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Is it a Conflict of Interest?

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Is it a Conflict of Interest?

If you are looking for a quick yes or no to common conflict of interest situations, you have come to the right place. Although this may provide you with the general rule, remember that every situation is different and that may influence the answer. When in doubt ask a leader.​ Quickly tell me, can I?​

​​Question ​Answer
​1) Allow my business associate to pay for our meal?​
 ​ ​​​​​ ​No​
​​2) Expense meals I pay for if they are for business?​  ​ ​​​Yes
​​​​3) Go out for lunch with a business associate if I pay for my own meal​?  ​​​ ​ ​​Yes
​4) ​Give a gift card to an employee as a form of recognition? ​ ​​ ​ Yes
​​5) Accept tickets to an event from a City leader or Councillor?   ​​ ​ ​Yes
​6) Accept a gift card from a citizen, vendor or consultant?  ​  ​​No​
​​7) Can I go to a social event on behalf of The City if I know there are more than one organization in attending?  ​ ​ ​No
​​8) Can I go to a social event where more than one organization attends if I get approval from my leader? ​​​ ​ Yes
​​9) Ask a retailer if they have any ‘government discounts’ at a hotel or retail chain like Costco? ​​ ​ ​Yes
​10) Accept small gifts from citizens, business associates and vendors? ​​​ ​ Yes (under $25)
​11) Can I accept a discount from a City supllier who recognizes me from work for my personal use?  ​ ​ ​No
​12) ​Go to catered meals at a conference if I am a guest speaker? ​​ ​ ​Yes
​13) ​Accept a calendar, pin, mug from a supplier? ​​ ​ Yes
​14) Accept a season’s pass/membership if I sit on the Board of Directors and all members receive the same thing?  ​ ​ ​​No
​15) ​Share confidential news of what The City is working on with my neighbour who asks?  ​ ​ ​No
​16) ​Take City equipment or tools home to use on my personal projects?  ​​ ​  ​​No
 ​​  ​​​​

If the situation is complicated, or you are unsure, seek guidance from any of the following resources to support you:

  • your exempt Supervisor, Director or General Manager
  • City Auditor’s Office
  • Corporate Security
  • Law – Legal Services
  • HR Business Partner
  • Labour Relations, Human Resources​