Event planning resources
All information pertaining to planning and event on City land can be found in the Festival and Event manual. Topics in this guiding document include:
- Festival and Event Application Process
- Venue Selection
- Site & Date Priority
- Production Services
- Funding for Festivals and Events
- Festival and Event Permits
- Insurance for Festivals and Events
- Event Infrastructure
- Operational Plan
- Site Map/Route Map
- Event Production
- Emergency Response Plan
- Communication plan
- Pre-approved Routes for Walks and Runs
Event Opportunity Form
If you are planning to host a new event on City land that will involve any of the following:
- Serving alcohol
- Fireworks or other types of pyrotechnic displays
- Setting up 1 or more tents or stages with a combined area of greater than 600 sq. ft.
- Utilizing parks or pathways AND roadways or sidewalks
Please complete an Event Opportunity Form or call 403-476-4304 for more information.
If none of the above items are necessary, you can simply submit a Special Event Greenspace Application. Please see Book a park, pathway or greenspace for access to the application.
We will then contact you with further information. In some cases a liaison from Event Services will be assigned to work with you and provide support for your event. These liaisons will be your direct contact or link to all City departments.
The application process involves a comprehensive review by the Interdepartmental Event Team. This team consists of representatives from City Business Units including Parks, Roads, Calgary Police Service, Calgary Fire Department, Bylaw, Waste and Recycling Services, Development and Building Approvals, Corporate Properties, Corporate Security, Calgary Emergency Management Agency, in addition to several arms length partners such as Alberta Health Services, the Alberta Gaming and Liquor Commission, and Emergency Medical Services.
Renewing your festival or event
Annual events and festivals in Calgary are given priority when booking City land and receiving event support. If you host an annual event, please submit your Event Opportunity Form before November 15th to indicate your intent for the following year.
Only same dates, times and locations for your event will be considered for renewal. Please note that if we have not received your form by November 15th, your desired venue and date may no longer be available once intake for new events begins.
If you have questions, please contact us directly at: email@example.com or 403-476-4304.