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Elections Calgary

Nomination checklist and forms

Nomination forms


All candidates are required to complete the following three forms to Elections Calgary.

1a. Form 4 Nomination Paper and Candidate’s Acceptance forms

1b. Supplemental form to collect signatures (optional)

Elections Calgary has provided a supplemental Form #4 to assist in safely collecting nomination signatures during COVID-19. This is an optional form.

The supplemental form can be completed by candidates with their candidate information and then be dropped off or emailed to households for the purpose of collecting original signatures.

Candidates would ask supporters to print, sign and leave the supplemental form in their mailbox for collection by the candidate, official agent or a campaign worker.

Original signatures only. Form #4 does not permit digital signatures or scanned forms.

Supplemental forms must be submitted to Elections Calgary with a completed Form #4 which includes the candidate’s acceptance portion.

2.  Form 5 Candidate Financial Information

3.  Candidate/Official Agent Consent to be Contacted Form

Nomination checklist


Nomination checklist for candidates (print version)

Complete required forms.

  • Ensure you have completed Form 4, Form 5 and the Candidate/Official Agent Consent to be Contacted Form.
  • Form 4 must be signed by:
    • A Commissioner of Oaths or Notary Public for Alberta, or
    • The Returning Officer or delegate (available in person, by appointment only)
  • Form 5 should include campaign banking information. Do not use personal banking information.

Review campaign finance obligations

  • Review new requirements for 2021.
  • Obtain your own legal advice.
  • For a brief summary, go to Campaign finances

Obtain the required number of signatures.

  • Persons signing a candidate’s nomination paper must be eligible elector (i.e. 18 years of age, Canadian citizen and resides in Alberta and the person’s place of residence is located in the local jurisdiction on Election Day).
  • For councillor and school board candidates, signatures must be from residents in the ward you wish to represent.
  • Original hand-written signatures are required. Digital signatures are not accepted.
  • For mayor and councillor candidates, a minimum of 100 signatures is required.
  • For school board trustee candidates, a minimum of 25 signatures is required.
  • It is advisable to have more than the minimum required number of electors sign the form in case one or more signatures are not eligible to nominate.

Provide a deposit.

  • $500 for mayoral candidates.
  • $100 for councillors and school board trustees.
  • Deposit must be in the form of cash, certified cheque or money order, debit or credit card*. Personal cheques are not accepted. Do not send cash deposits in the mail.

* COVID-19 update: Ministerial order no. MSD: 103/20 (PDF) allows deposits to be provided to the returning officer by in-person payments using a debit card or credit card. This modification is in effect only for the 2021 general election year.

File your nomination forms with Elections Calgary.

All candidates must provide Form 4, Form 5 and the Candidate/Official Agent Consent to be Contacted Form completed in full, with the appropriate deposit to Elections Calgary before noon on September 20, 2021.

Choose ONE of the following methods to file your nomination forms:

1. By appointment. Call 403-476-4100 or book an appointment online. Appointments are recommended for those who would like to review their nomination forms with a staff member. Drop offs at the Elections Calgary office (1103 – 55 Ave. N.E.) will be received by reception. However, an appointment is required if you would like to meet with a staff member to have a discussion or ask questions. 

2. By mail or courier. Send completed forms and deposit to Elections Calgary. Do not send cash deposits via mail or courier. Certified cheques and money order will be accepted. Certified cheques and money orders are payable to “The City of Calgary.” View mail and courier addresses.

3. By secure 24 hour drop box. Completed forms and deposits can be dropped off at The City of Calgary Municipal Building secure drop box. Do not drop off cash deposits. Certified cheques and money order will be accepted. Certified cheques and money orders are payable to “The City of Calgary.” Drop box location: Street level near Municipal Building (East Entrance facing the Central Library) 801 - 3rd Street S.E.

Candidate resources

New for 2021. All candidates resources will be available electronically only. There is no physical candidate package for pick up. For a list of available resources, visit Candidate resources, maps and legislation.

Additional information


When is the deposit returned?

A candidate’s deposit shall be returned, if:

  • The candidate is declared elected by acclamation;
  • The candidate is declared elected in the official results of the election;
  • The candidate receives at least one half of the votes cast for the candidate elected with the least number of votes. For example, half of the number of valid ballots cast for the councillor or the public or separate school trustee, who received the fewest number of votes out of all those elected to that office. All candidates for that office who receive more votes than the half are entitled to a deposit return; and
  • The candidate dies before the close of voting stations on Election Day, the deposit is returned to the estate.

All refunds are from The City of Calgary. If acclaimed, the refund is sent about two weeks after Nomination Day. All other refunds are sent about two weeks after the declaration of the official election results, noon on October 22, 2021.

Withdrawal of nomination

Candidate may withdraw their nomination at any point during nomination period (sec. 32(1)).

Once a candidate withdraws, they must file a finance disclosure for that campaign (sec. 147.4(5))

The withdrawal must be filed in writing with the Returning Officer before 12 p.m. (noon) on Tuesday, September 21, 2021.

Statement of withdrawal by candidate form

Withdrawals are not accepted if the candidate has been declared elected by acclamation.

After September 21, a candidate’s name will appear on the ballot. There are no formal withdrawals after this point. If candidates no longer want to run for office, they must take steps to inform the electors. The name remains on the ballot.

Examination of nomination papers

All nomination papers filed with the Returning Officer can be viewed during office hours (8:30 a.m. to 4 p.m.). The viewing is observed by the Returning Officer at the Elections Calgary office. Copies are not permitted.

Please contact Elections Calgary to make an appointment to view nomination papers. Call (403) 476-4100 or email elections@calgary.ca

Acclamation

If a candidate is elected by acclamation, the Returning Officer declares the person to be elected following the close of nominations on September 21, 2021.

Note: The information on this website is provided for the convenience of reference only. Candidates are subject to further requirements in the Local Authorities Election Act. Candidates are advised to refer to the LAEA and obtain legal advice regarding the full extent of their obligations.