Share this page Print

Before booking an athletic park

Step 1
Before booking an athletic park
Step 2
Fees
soccer

Athletic parks are available to book for football, baseball, softball, soccer, field hockey, field lacrosse, rugby, track, ultimate frisbee, sports tournaments and special events. An outdoor cycling track is also available to book at Glenmore Athletic Park.

If you want to book an artificial turf field, please visit artificial turf fields bookings.

What facilities and amenities are available?

Please review the athletic park locations and amenities chart to determine which park is suitable for your needs.

Athletic parks                                                         Artificial turf fields
Acadia Optimist Ernest Manning Artificial Turf Field
Foothills Pop Davies Shouldice Artificial Turf Fields
Forest Lawn Renfrew
Frank McCool Shouldice
Glenmore Tom Brook
New Brighton Woodbine

Things to know about booking and using athletic parks

  • The booking of Athletic Park facilities is available first to priority/renewal users, then to the general public on a first-come, first-served basis. One Public Day occurs each season, for all facility types. Please see Timelines for Booking Periods and Applications for specific dates. To cancel a booking please refer to the Cancellation Policy.
  • All facility closures due to inclement weather will be determined by athletic park staff. Prior to games, please check the field status for field closures, or phone 311 or the field closure line at 403-268-2300, ext 9855.
  • Athletic park staff will notify the Facility Bookings office of any inclement weather/field closures and renters will automatically receive a credit for identified inclement weather closures.
  • The facility permit holder (applicant/renter) is expected to adhere to the
    Athletic Park Regulations governing athletic parks in order to ensure both the safety of participants and the preservation of The City facility. As the permit holder, it is your responsibility to ensure that every player, team official, parent of players (for youth organizations), and spectator is aware of the conditions of use/regulations.
  • The City of Calgary has a Zero Tolerance policy regarding the consumption of alcohol at athletic parks. Alcohol is prohibited.
  • Permits are only valid for the date, time and location specified on the reservation receipt. The City of Calgary does not post reservation notices at park or field locations. Permit holders should have a copy of the permit with them at all times. If a non-permitted user is occupying site, please contact City staff if available on site, or call 311.
  • Dogs are not permitted at athletic parks.

Booking athletic parks for special events, tournaments and track meets

Effective January 2017

All athletic park special events, tournaments and track meets where alcohol has been approved by site staff and where an appropriate AGLC permit has been presented for the date(s) of the event will be subject to an additional charge of $25/hr/security guard.

This additional fee will be identified as an extra fee on the firmed permit, to cover the cost of corporate security staff for the event. Groups will no longer be permitted to organize their own security where alcohol is being consumed on site. Once the appropriate AGLC permit has been presented to/confirmed by the site staff, security will be arranged for the event by the site staff, on behalf of the user group. The number of required security officers will be determined based on group/event size. Alcohol can only be consumed in a designated area on site, as determined during the site visit.

Groups that are selling alcohol to invited guests only at their event are required to present a private (resale) license from the AGLC to the site staff a minimum of 2 weeks prior to the event date.

Groups that are providing alcohol to invited guests only free of charge at their event are required to present a private (non-sale) license from the AGLC to the site staff a minimum of 2 weeks prior to the event date.

If the user group is planning to sell alcohol to the public, you must contact Event Services at 403-476-4323 a minimum of 90 days prior to your event date for more information.

Special event, tournament and track meet booking requests must be made by submitting an athletic park special event and tournament application form (available on the book an athletic park page). It can take up to 3 business days to process after public day has occurred, and is then sent to the site staff for approval. Upon approval you will be sent a permit.

Special Event, tournament and track meet applicants will be contacted for payment of a $26.25 non-refundable administration fee. Your application will be sent to the appropriate athletic park for review when this fee is paid.

An initial payment of 25% of the total rental cost is due seven (7) days after the permit has been firmed, upon approval of your event. This initial payment is non-refundable. The remaining balance is due 30 days prior to the first booking date on the permit. The application will be reviewed by the athletic park staff, which will provide specific permissions for use of BBQ's, tents, etc. This process can take up to two weeks.

An Athletic Park Special Event and Tournament application must be submitted if your event includes/requires approval for:

  • Filming/Photography
  • BBQ’s (propane only)
  • Food sales/service (permit required and provided to the City of Calgary)
  • Electrical hook-up
  • Generators
  • Liquor Sales/Service (AGLC permit required – additional hourly rate for security of $25/hr/security guard will be added to permit)
  • Sound system
  • Access to water
  • Portisans (portable toilet)
  • Tents – must not exceed 600 sq ft
  • Stage – must not exceed 600 sq ft
  • Banners/Signs to be hung
  • Merchandise Sales (type)
  • Tournament Fee (Softball diamonds only)

Additional fees may be incurred by the user group where site staff deem appropriate to charge. Events that remain unchanged for 2 consecutive years qualify for automatic renewal the following year. 

Applications are accepted year round, however priority is given for applications submitted by December 1, 2017 for the 2018 season. Applications for special events, tournaments, and track meets received between December 15, 2017 and March 1, 2018 are subject to longer processing times (several weeks) due to renewal season permit processing according to the timelines listed on Book an athletic park. Although the regular season runs beginning of April to end of October (depending on facility), applications are still required for groups planning events.

Special event, tournament and track meet applications should be received a minimum of 4 weeks prior to your planned event to allow for processing and approval. Short notice requests will be considered but approval will not be guaranteed, and will be subject to availability.

Special events, tournaments and track meets must be booked as such, and are separate to any regular or renewal bookings.

*If the event includes tents/structures exceeding a combined area of 600 sq feet, open flames or fireworks, alcohol sales to the public, or involves roadway/sidewalk closures groups must contact Event Services for information and booking at (403) 476-4323 or eventservices@calgary.ca no less than 90 days prior to your planned event. Visit planning a festival or event for more information.

Ball Diamond renewal qualifications

Renewal rights exist when a group has a booking of 10 dates at one facility (specific ball diamond) for the same time period, on the same day of the week. (Example: at least 10 bookings at Shouldice #6, Wednesday evenings from 6:30 – 7:30 p.m.) Renewal bookings are based on your organization’s historical use at each individual facility on a yearly basis.

If you delete dates from your renewal permit during the session resulting in less than 10 bookings, you may risk losing your renewal rights. It takes 2 years to establish a renewal and 2 years to lose a renewal. This practice allows established renewal groups some flexibility as unforeseen circumstances may arise. If a group falls below the 10 booking minimum for 2 years in a row; the renewal is lost.

New renewals are groups that have qualified for renewal status for the first time. These groups are offered a renewal if there are no operational or historical booking conflicts. Established renewals are groups who have booked a minimum of 2 years in a row. If your booking is considered a renewal, you will automatically receive a renewal permit the following session provided there are no operational conflicts. You will not have to apply for the space, and you will be given the option to cancel the renewal permit without charge.

Sports Field renewal qualifications

Effective January 2017, sports field permits will no longer be issued on a master schedule basis. Sports fields renewals will be automatically issued based on previous year’s use, provided the user group has booked a minimum of 10 bookings at the same time of day, at the same Athletic Park. Failure to maintain 10 bookings at the same time of day at the same Athletic Park will result in loss of the renewal for the following year. Groups are not penalized for shifts in time due to sundown. No-Shows will not be renewed on permits for the following season.