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Book a Meeting Room

Rentals and Bookings Book a meeting room

Many City facilities have meeting rooms available to rent for one-time or recurring use. Apply for the space you need following these simple steps:

Step 1. Review rental rates and payment terms

Please review the meeting room rental terms and conditions​​ section for payment options, facility rules and regulations​ and other important information.

Booking type Rate

​Arena meeting room (small)

​$15.00 / hour

Arena meeting room (Large)

$25.00 / hour

​Southland Leisure Centre meeting room

​$53.40 / hour

Village Square Leisure Centre meeting room

​$38.25 / hour

Damage deposit for special event bookings: 25% of rental total or otherwise determined by arena manager upon event approval.​

Booking timelines for arena meeting rooms

Datre range Apply on or after

​April to August 2020

​January 30, 2020

September 2020

​July 23, 2020

​October to December 2020

​Aug. 20, 2020

​January to March 2021

Oct. 8, 2020

Step 2. Browse Meeting Room Availability

We have meeting rooms throughout Calgary. Please locate the facility you'd like to book and confirm the amenities before checking availability

Step 3. Submit a meeting room application

Review the checklist. When you’re ready, complete the online application form.

Book by phone

403-268-3800 - Between 8:30 a.m. and 4 p.m., Monday to Friday.

Application approval process

It takes up to seven business days to process rental applications. We'll let you know the outcome of your application by email.

Contact Facility Bookings

Questions? Contact us anytime by email​ or between 8:30 a.m. and 4 p.m., Monday to Friday by phone at 403-268-3800.

Ready-to-apply checklist

When you can mark each task completed, you’re ready to fill out the application form.

__ I've read and understand the rules and regulations for renting a meeting room.
__ I've read and understand the terms and conditions​ for renting a meeting room.
__ I've selected a location and confirmed my preferred date and time is available.
__ I'm aware of the rental rates and when payment is due.