Preparing construction procurement documents

The following information is for City project managers and consultants preparing construction procurement documents on behalf of The City of Calgary.

New construction templates

The City has been working with internal and external stakeholders to develop and pilot a new suite of construction procurement documents.

As the documents are finalized, we will release samples to internal and external stakeholders for information.

Projects currently underway will continue on the old documents, but from this time on, all new projects will be initiated on the new documents shown below.

The first documents released include:

Future construction procurement documents in development include:

Request for Standing Offer Construction
Request for Proposals Non-Binding Design/Build Construction

Construction procurement guidance document

Guidelines for the Preparation of Tender Documents

Statutory Declaration submitted by contractor for payment

Contractors engaged with The City of Calgary must use the version of the Statutory Declaration form as located in Appendix A of the 2017 Standard General Conditions Construction. The City will not accept other versions of the Statutory Declaration form.

The Statutory Declaration form may be downloaded here: X700 Statutory Declaration Submitted by Contractor for Payment (old J).

Standard general conditions

Version	Effective date	Addenda
Standard General Conditions Construction 2021	Dec. 1, 2021 to present
Standard General Conditions Construction 2018	Sept. 17, 2018 to Nov. 30, 2021
Standard General Conditions Construction 2017 (superseded)	Aug. 17, 2017 to Sept. 16, 2018
Standard General Conditions Construction 2017 (superseded)	Jan. 2, 2017 to Aug. 17, 2017
Standard General Conditions 2014 (Superceded)	Sept. 15, 2014 to Dec. 31, 2016
Standard General Conditions 2013 (Superceded)	Jan. 30, 2013 to Sept. 14, 2014
Standard General Conditions 2012 (Superceded)	Jan. 1, 2012 to Jan. 29, 2013

Documents related to City tenders including contract administration forms

To help you cross-reference the new forms to the old forms

Form	Effective date
1. X705 Notice to Proceed	February 2020
2. X711 Notice of Acknowledgement of Prime Contractor for Safety Designation	February 2020
3. X712 Project Emergency Contacts	February 2020
4. X710 Notice of Proposed Change	February 2020
5. X701 Change Order - Cash Allowance or Contingency Allowance	June 2020
6. X707 Substantial Completion Payment Certificate	February 2020
7. X700 Statutory Declaration Submitted by Contractor for Payment	February 2020
8. X708 Construction Completion Certificate	February 2020
9. X709 Final Acceptance Certificate	February 2020
10. X702 Agreement Change Order	February 2020
11. X703 Change Directive	February 2020

Contact information

Contact Supply Management