Preparing construction procurement documents
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The following information is for City project managers and consultants preparing construction procurement documents on behalf of The City of Calgary.
New Construction Templates
The City has been working with internal and external stakeholders to develop and pilot a new suite of construction procurement documents.
As the documents are finalized, we will release samples to internal and external stakeholders for information.
Projects currently underway will continue on the old documents, but from this time on, all new projects will be initiated on the new documents shown below.
The first documents to be released include:
- X0637 Request for Tender(RFT) for Fixed Price Construction
- X0638 Request for Proposals(RFP) Non-binding Construction Management
- X0639 Request for Proposals(RFP) Non-Binding Fixed Price Construction
- X0640 Request for Proposals(RFP) Binding Fixed Price Construction
Future construction procurement documents in development include:
- Request for Standing Offer Construction
- Request for Proposals Non-Binding Design/Build Construction
Construction procurement guidance document
Guidelines for the Preparation of Tender Documents
Statutory Declaration Submitted by Contractor for Payment
Contractors engaged with The City of Calgary must use the version of the Statutory Declaration form as located in Appendix A of the 2017 Standard General Conditions Construction. The City will not accept other versions of the Statutory Declaration form.
The Statutory Declaration form may be downloaded here: X700 Statutory Declaration Submitted by Contractor for Payment (old J).
Standard general conditions
| Version | Effective Date | Addenda |
|---|---|---|
| Version: Standard General Conditions Construction 2018 | Effective Date: Sept. 17, 2018 to present | Addenda: |
| Version: Standard General Conditions Construction 2017 (superseded) | Effective Date: Aug. 17, 2017 to Sept. 16, 2018 |
Addenda: |
| Version: Standard General Conditions Construction 2017 (superseded) | Effective Date: Jan. 2, 2017 to Aug. 16, 2017 |
Addenda: |
| Version: Standard General Conditions 2014 (Superceded) | Effective Date: Sept. 15, 2014 to Dec. 31, 2016 |
Addenda: |
| Version: Standard General Conditions 2013 (Superceded) | Effective Date: Jan. 30, 2013 to Sept. 14, 2014 |
Addenda: |
| Version: Standard General Conditions 2012 (Superceded) | Effective Date: Jan. 1, 2012 to Jan. 29, 2013 |
Addenda: |
Documents related to City tenders including contract administration forms.
To help you cross-reference the new forms to the old forms
| Form | Effective Date |
|---|---|
| Form: 1. X705 Notice to Proceed (668 KB) | Effective Date: 2020 Feb |
| Form: 2. X711 Notice of Acknowledgement of Prime Contractor for Safety Designation (647 KB) | Effective Date: 2020 Feb |
| Form: 3. X712 Project Emergency Contacts (657 KB) | Effective Date: 2020 Feb |
| Form: 4. X710 Notice of Proposed Change (163 KB) | Effective Date: 2020 Feb |
| Form: 5. X701 Change Order - Cash Allowance or Contingency Allowance (556 KB) | Effective Date: 2020 June |
| Form: 6. X707 Substantial Completion Payment Certificate (141 KB) | Effective Date: 2020 Feb |
| Form: 7. X700 Statutory Declaration Submitted by Contractor for Payment (166 KB) | Effective Date: 2020 Feb |
| Form: 8. X708 Construction Completion Certificate (158 KB) | Effective Date: 2020 Feb |
| Form: 9. X709 Final Acceptance Certificate (138 KB) | Effective Date: 2020 Feb |
| Form: 10. X702 Agreement Change Order (177 KB) | Effective Date: 2020 Feb |
| Form: 11. X703 Change Directive (164 KB) | Effective Date: 2020 Feb |
Contact Information
For more information about preparing construction procurement documents, contact: