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Book a school gymnasium

Gymnasium COVID-19 update

To reduce the risk of Covid-19 transmission, public rentals of school gymnasiums are currently unavailable.

Schools Gymnasiums are available to rent outside of regular school hours to registered non profit organizations and not for profit groups. School gymnasiums are classified depending on the caretaking status at the school. Pricing will vary depending on the caretaking status at a school.

Rental rates

Rental rates for gymnasiums vary depending on the size and type of gym, day of the week, what it's being used for and the facility caretaking status.

Weeknight rates

Large gymnasium > 7,000 sq ft Sept 1, 2020 - Aug 31, 2021
Adult recreational $45.83/hr
Non-adult recreational $32.45/hr
Medium gymnasium 4,000 - 7,000 sq ft Sept 1, 2020 - Aug 31, 2021
Adult recreational $39.59/hr
Non-adult recreational $29.14/hr
Small gymnasium < 4,000 sq ft Sept 1, 2020 - Aug 31, 2021
Adult recreational $39.59/hr
Non-adult recreational $29.14/hr
Non-recreational groups Sept 1, 2020 - Aug 31, 2021
Adult and non-adult non-recreational $49.13/hr
Facility assisted school "FA" (1 part-time caretaker on-call) Sept 1, 2020 - Aug 31, 2021
Adult and non-adult recreational $44.71/hr
One caretaker school "1-C" (Minimum of 2 hour bookings at 1 caretaker schools "1-C") Sept 1, 2020 - Aug 31, 2021
Adult and non-adult recreational $88.41/hr

Weekend rates

Large gymnasium > 7,000 sq ft Sept 1, 2020 - Aug 31, 2021
Recreational groups $111.06/hr
Non-recreational groups $135.62/hr
Medium gymnasium 4,000 - 7,000 sq ft Sept 1, 2020 - Aug 31, 2021
Recreational groups $111.06/hr
Non-recreational groups $119.32/hr
Small gymnasium < 4,000 sq ft Sept 1, 2020 - Aug 31, 2021
Recreational groups and non-recreational groups $111.06/hr

How do I know the caretaking status at a school?

  • Schools indicated with 1C after the school names are considered Single Caretaking Facilities. These schools require a minimum of 2 hour bookings.
  • Schools indicated with FA after the school names are considered Facility Assisted Facilities.
  • Schools not indicating anything after the school name are considered Full Caretaking Facilities.

Step 1. Browse Gymnasium Availability

  • Check calgary.ca/liveandplay for gymnasium availability.
  • Consider two or three potential dates and gym locations. You will need to identify your choices by the name of the school, date and time.
  • Elementary gyms can be booked Monday - Friday from 6:30 - 10:30 p.m.
    Junior High gyms can be booked Monday - Friday from 7:00 - 10:30 p.m.
    High School gyms can be booked Monday - Friday from 7:30 - 10:30 p.m.
  • Saturday & Sundays can be booked from 8:00 am - Midnight.

Step 2. Review Policies and Regulations

Review the rental terms and conditions page.

Step 3. Check Booking Timelines

Booking Timelines 2018-2019 Details
June 5, 2018 Renewal permits for the Fall 2018 session will be emailed to qualifying groups.
June 12, 2018 Deadline for groups to make cancellations to the Fall 2018 permits without incurring the $ 10.50 cancellation fee.
June 13, 2018 Public Days for minor groups booking weeknights between the hours of 6:00 p.m. – 8:00 p.m. for Fall 2018
June 19, 2018 Public Day for all groups booking during the Fall 2018 session.
July 16-20, 2018 Amendment week – groups can submit requests to amend Fall 2018 permits.
July – August 2018 No bookings with the exception of existing church groups and minor day camps approved by CBE.
September 10, 2018 First day of bookings for the Fall 2018 session at all schools.
December 7, 2018 Deadline for applications/amendments for bookings that occur during the first booking week of January 14-18, 2019.
December 20, 2018 Last day of bookings for the Fall 2018 session for all school boards.
January – June 2019 TBD
Statutory Holidays (Approval Required) Weekend rate applies
September 3, 2018 Labour Day
October 8, 2018 Thanksgiving Day
November 11, 2018 Remembrance Day
December 25, 2018 Christmas Day
January 1, 2019 New Years Day
February 18, 2019 Alberta Family Day
April 19, 2019 Good Friday
May 20, 2019 Victoria Day
Calgary Board of Education Dates not booked on permits
September 1 – 9, 2018 Prep for upcoming year – No Rentals
September 21, 2018 PD Day
October 26, 2018 PD Day
November 23, 2018 PD Day
December 7, 2018 PD Day
December 22, 2018 – January 13, 2019 Winter Break
January 11-31, 2019 Diploma Exams – No rentals at High Schools
February 1, 2019 PD Day
Feb 14 & 15, 2019 Teachers Convention
March 1 & 22, 2019 PD Day
Mar 23 – April 1, 2019 CBE Spring Break
April 22, 2019 PD Day
May 17, 2019 PD Day
June 11-30, 2019 Diploma Exams – No rentals at High Schools
Calgary Separate School District Dates not booked on permits
September 1 – 9, 2018 Prep for upcoming year – No Rentals
September 21, 2018 PD Day (K-12)
October 5, 2018 PD Day (K-12)
November 1, 2018 Faith Day
November 2, 2018 PD Day (K-12)
November 12, 2018 Parent/ Teacher Meetings (10-12)
November 30, 2018 Parent/Teacher Meetings (K-9)
December 21, 2018 – January 13, 2019 Winter Break
January 14-30, 2019 Diploma Exams – No rentals at High Schools
January 25, 2019 PD Day (K-9)
Feb 14 & 15, 2019 Teachers Convention
March 15, 2019 PD Day (K-12)
Mar 23-3 1, 2019 Spring Break
April 23, 2019 PD Day (K-12)
May 17, 2019 PD Day (K-12)
June 11-30, 2019 Diploma Exams – No rentals at High Schools

Statutory holidays - will be available to book, with approval from the School Boards (CBE and CSSD). Please note that the weekend rates will apply to these bookings. Groups are required to submit an online application when requesting a booking on a statutory holiday. The City of Calgary will obtain the approval from the respective School Board and advise the customer if the booking has been approved.

PD Days – Not available for rental.

Year round schools – those schools in the CBE and CSSD that follow a modified school calendar will now be available in the evenings beginning August 20, 2018. Below is a list of schools that follow the modified school calendar.

Schools that follow a Modified Calendar

Calgary Board of Education Schools

  • Abbeydale
  • Bob Edwards
  • Cappy Smart
  • Catherine Nichols Gunn
  • Crossing Park
  • Douglas Harkness
  • Dr. Gladys McKelvie Egbert
  • Dr. Oakley
  • Erin Woods
  • Ernest Morrow
  • Falconridge
  • Grant MacEwan
  • G.W. Skene
  • Ian Bazalgette
  • James Short Memorial
  • Keeler
  • O.S. Geiger
  • Patrick Airlie
  • Penbrooke Meadows
  • Radisson Park
  • Renfrew
  • Roland Michener
  • Rundle
  • Taradale
  • Ted Harrison
  • Valley View
  • West Dover

 

Calgary Separate School District

  • Father Scollen
  • Msgr. Neville Anderson
  • Our Lady of Fatima
  • St. Anthony
  • St. Joseph

Timelines

  • Booking applications can only be processed and confirmed for the current booking session. View the School Booking Timelines.
  • For new request submissions, please allow for 30 days prior to the first booking, due to processing time.
  • Submissions for Public Day must be submitted beginning at 8:30 a.m. If you submit an application prior to 8:30 a.m. on Public Day, your request will be moved in order of being received beginning at 9 a.m. This will result in a delay, while those who submitted between 8:30 a.m. and 9 a.m. are being processed.

Renewal rights

  • To qualify for gymnasium renewal rights, you must have a booking of: a minimum of 6 dates at one gymnasium, for the same time period on the same day of the week. (Example: at least 6 bookings at one school, Wednesday evenings from 6:30 – 7:30 p.m.)
  • If you delete dates from your renewal permit resulting in less than 6 bookings, you may lose your renewal rights.
  • Renewal bookings are based on your organization’s previous booking of an individual school on a session-to-session basis (Fall renews to Fall, Winter/Spring renews to Winter/Spring, etc).
  • If your booking is considered a renewal, you will automatically receive a renewal permit the following session. You will not have to apply for the space, and you will be given a deadline to cancel the renewal permit without charge. There are no renewals for the Summer session.

Step 4. Submit an Application

  • For new request submissions, please allow for 30 days prior to the first booking, due to processing time.
  • Submissions for Public Day must be submitted beginning at 8:30 a.m. If you submit an application prior to 8:30 a.m. on Public Day, your request will be moved in order of being received beginning at 9 a.m. This will result in a delay, while those who submitted between 8:30 a.m. and 9 a.m. are being processed.
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