*Classrooms, cafeteria & non-public spaces will require a principal's signature. These fees aren't differentiated by adult or minor

*Food & beverage require a principal's signature

Use of school facilities is restricted to charity or not-for-profit organizations or groups. Personal use is not permitted. 

All gymnasium users are responsible for knowing the Terms and Conditions and Rules and Regulations pertaining to gym use. 

• Entrance and exit doors are to remain closed and free of obstruction at all times. Do not prop any school doors open.
  
• Entrance doors will be locked 15 minutes after the booking begins, and will remain locked until end of the booking. The group must monitor the doors to accommodate participants access, should late entry be required.
• The time booked on the permit should include set up and take down. When your permit end time is up, please leave the building promptly. Do not move into the hallways and hold meetings or socialize.

Per School Board direction, booking groups are required to notify the school if they will not use their booked space. Notifying the school allows the caretaker to better prepare for and prioritize their work. Failure to inform the school of a booking cancellation (or “no-show”) may result in a formal complaint lodged against your group, which may affect your group’s ability to reserve in the future.

• For the safety of all children, parents/guardians dropping off minors at a school should ensure that the school is open, and a coach or supervisor is present before departing.
• Groups must designate a person to act as an activity supervisor, who will be directly responsible for the safety and conduct of all the individuals in the group, and the group as a whole. Participants and spectators must be supervised at all times.
• Inappropriate behavior will be reported to the Facility Bookings office. The group will be advised of the complaint and the complaint process. – caretaker sends the issue to the school board, the school board sends to us and we email the group with the nature of the complaint, if damages occur we inform them the school will invoice them for the damages. Added to the rental permit for us to collect. More than three complaints permits can be reneged.  
• No outside shoes allowed in the Gym. That includes normal shoes and running shoes you have worn to the school. INSIDE RUNNERS AND SOCKS ONLY IN THE GYM. NO CLEATS OF ANY KIND. Rental groups using school facilities must ensure that coaches, spectators and parents as well as participants wear soft soled footwear only, which is not harmful to the floor.
• Failure to follow these Regulations for School Facility Use may result in a complaint being filed against your group by the school board.  More than three complaints at the same school could mean loss of your booking privileges at that school.
• Additional rules and regulations can be found on the Facility rental terms and conditions page.

The caretaker will set up/take down up to 200 chairs at no additional charge. For set up/take down of over 200 chairs, groups can either pay the extra fee and the caretaker will set up/take down, or groups may supply volunteers to assist the caretaker with set up/take down within the booked time indicated on permit. Please contact the school at least two weeks prior to the event to coordinate this activity with the caretaker and principal. Alternative space such as the cafeteria is a great alternative to a gym.

• Do not put any tape down on the floors. Groups will be responsible for damage to school floors caused by taping, including the cost of repairs.
• No food or drinks are permitted in the gym unless approved and specified on the facility rental permit.
• Alcohol is not permitted in any school facility.
• Smoking and vaping is not permitted on school property, school grounds or in the parking lots.
• Any object which is either designed, intended or used to threaten or inflict bodily harm on a person, or imitates a weapon, is not permitted on school premises.
• Individuals are not permitted to book for personal use, such as birthday parties, weddings, funerals, etc.  

• School equipment is not to be used unless approved and specified on the facility rental permit.
• The stage is off limits. No one is allowed on the stage unless approved and specified on the facility rental permit.
• The hallways are off limits. No meetings, loitering or playing allowed in the hallways.
• No playing around the drinking fountains.
• No playing in the washrooms.
• The use of showers is not permitted.
• Canadian Climbers and Climbing Walls are excluded from use by all groups.

• It is the group’s responsibility to confirm that the gym size, ceiling height, courts, volleyball nets and standards and any requested school equipment are suitable for their needs. To view the gymnasium or rental space, call the schools main office to make an appointment.
• Basketball hoops, volleyball nets and standards etc must be moved back to where they were prior to use. Do not drag equipment across gym floor.
• Outdoor balls are strictly prohibited for use in school gymnasiums.

If unsure about whether equipment is acceptable, please contact us at: facilitybooking@calgary.ca or call (403) 268-3800 option #2 for further information. Failure to follow this School Board policy could result in cancellation of permit and loss of future rental privileges.

Standards will be supplied. Nets are not included in the rental.

Increda balls are permitted for pitching and throwing only. The following is not permitted: outdoor balls, batting of any kind and the use of pitching machines. Groups are responsible for any damage incurred to the facility.

Basketball hoops and nets are supplied unless otherwise indicated. It is the responsibility of the user group to confirm that the hoop height is suitable for their needs. Basketball hoops can be fixed at a height that may not be suitable for smaller children. Groups using gyms with adjustable hoops are responsible for returning the hoops to the original height at the end of the booking.

The use of any form of dance floor wax or powder is not allowed on school gym floors.

Only School Board approved rubber utility balls are permitted.

• Passing drills – practice
• Stationary tackle with mats (groups must supply the mats)
• No kicking the rugby ball in the gym
• No rugby games

Indoor soccer balls (fuzzy/carpet balls) are permitted for passing, dribbling, heading and throw-in drills only. Nerf/sponge balls must be used for soccer games and shooting drills.

Volleyball standards and nets are supplied if available, unless otherwise indicated.

Ensure your booking will not engage in any of the following restricted activities:

• Axe throwing 
• Boxing kick boxing martial arts with full contact blows or kicks 
• Bubble ball 
• Combat archery 
• Cricket 
• Drones 
• Farewell celebrations 
• Fencing 
• Floor hockey 
• Frisbee and ultimate Frisbee 
• Futsal 
• Hover boards 
• Inflatable structures bouncers obstacle courses 
• Inflatable Gaga ball pits 
• Inline skating 
• Lacrosse 
• Overnight activities on school property 
• Overnight storage of equipment on school property 
• Parkour 
• Personal events such as birthday parties weddings and funerals 
• Political campaign activities (private closed to the public meetings are approved as well as all-candidate debates and forums) 
• Portable climbing walls 
• Roller skating and Roller Shoes 
• School reunions

Please ensure you have read and understand the cancellation or amendment policies specific to your booking. For all rentals and bookings, the following policies will apply:

• An administrative fee of $10 (plus GST) will be charged to the renter once for up to 10 cancellations or amendments, per permit, per request for any cancellation of times or dates after the permit has been issued.
• Cancellations or amendments must be received by Facility Bookings 30 calendar days before the booking date (depending on the specific rental and booking guidelines). Failure to observe this deadline will result in the renter being charged the full cost of the rental.
• Cancellations or amendment requests can be made through our Amendment Request Form.

A minimum number of bookings at the same location, time period and day of the week are required to obtain renewal rights: 

• 10 days during fall/winter (Sep. – March) 
• Six days during fall only (Sep. – Dec.) 
• Four days during either winter only (Jan. – March) or spring only (April – June) 

Cancelled bookings may affect renewal rights if the total falls below the minimum requirement. 

Renewals apply to the same session. Example: fall renews to fall, etc. 

Renewals will automatically receive a permit the following session and applications are not required. Information on cancelling a renewal will be provided in an email from the City of Calgary when permits are ready to be viewed online.

• Payment for 5 or less dates booked is due immediately.
• Payment for more than 5 dates booked is due in full 30 days before the first booking date.
• If payment is not received by the due date, we will cancel the permit and you will lose your renewal rights. The cancelled bookings will then be made available to the public. Please ensure your payments are received in our office by the due date to avoid cancellation. This process applies to all groups booking school gyms.

Payments can be made:

• Online: Sign in through Live and Play. You will need to enter in your email address and reset your password if this is your first time paying online.
• By phone: Contact Facility Bookings at 403-268-3800, option #2 during regular business hours (Monday to Friday between 8:30 a.m. - 4 p.m.). You will be asked to provide your Visa, MasterCard or American Express credit card details.
• By mail: Time permitting, you can mail a cheque (payable to “The City of Calgary”) to:
  
  ATTN: The City of Calgary Recreation MC #68
  P.O. Box 2100, Stn M, #68
  Calgary, AB, T2P 2M5

The City collects personal information through the rental application process under authority of the:

• Facility Booking Policy and Procedure
• Facility Use Agreement
• Freedom of Information and Protection of Privacy Act, section 33(c)

We use your information only to contact you about your rental application and permit as required.