Book a school gymnasium
Book a school gymnasium
Schools Gymnasiums are available to rent outside of regular school hours to registered non profit organizations and not for profit groups. School gymnasiums are classified depending on the caretaking status at the school. Pricing will vary depending on the caretaking status at a school.
Step 1 – Review rental rates and payment terms
Rental rates for gymnasiums vary based on facility caretaking status, adult or minor bookings, and day of the week.
How do I determine the caretaking status of a school?
- Schools indicated with 1C after the school's names are considered Single Caretaking Facilities. These schools require a minimum of two-hour bookings.
- Schools not indicating anything after the name are considered Full Caretaking Facilities.
2023–24 Rental rates
Weeknight rates
| Gymnasium / Cafeteria | Minors | Adults |
|---|---|---|
| Full Caretaking (small, medium & large gyms) | $32.45/hr | $52.50/hr |
| Non-Recreational (small, medium & large gyms) | $32.45/hr | $52.50/hr |
| Single-Facility Operator (1-C) all sizes (small, medium & large gyms) | $88.94/hr | $88.94/hr |
| Classrooms each set of 1-7 | |
|---|---|
| Full Caretaking | $44.69 /hr |
| Single-Facility Operator (1-C) | $88.94 /hr |
| Each set of 1-7 | $44.69 /hr |
| Specialty Non-Public Spaces: Library, Foyer, Teachers Lounge, etc. | $44.69 /hr (Full) or $88.94/hr (1-C) |
Weekend/stat holiday rates - Minimum two hour rental
| Gymnasium | Weekend | Stat Holiday |
|---|---|---|
| Recreational & Non-Recreational (small, medium & large gyms) | $106.31 /hr | $109.88 /hr |
| Cafeteria | $106.31 /hr | $109.88 /hr |
| Each set of 7 classrooms | $106.31 /hr | $109.88 /hr |
| Speciality Non-Public Spaces: Library, Foyer, Teachers Lounge, etc. | $106.31 /hr | $109.88 /hr |
Summer/winter/spring break rates
| Day Camps | Minors Only |
|---|---|
|
Day Camps (Mon – Thurs, 8 am – 4 pm) School Board Approval Required |
$45.87 /hr |
|
Day Camps (Fri – Sun) School Board Approval Required |
$102.87 /hr |
Extra Fees - All Bookings
| Flat Rate (In addition to rental rates) | |
|---|---|
|
Food & Beverage – Weeknight (per each space) |
$105.05 |
|
Food & Beverage 1C – Weeknight (per each space) |
$105.05 |
| Food & Beverage – Weekend/Stat (per each space) | $105.05 |
| Over 200 Chair Setup – Weeknight | $79.94 |
| Over 200 Chair Setup – Weekend/Stat | $79.94 |
| Special Event Fee | $82.44 |
| Direct OT Caretaking for Special Events | TBD by School Board |
Step 2 – Browse school gymnasium locations and availability
Check calgary.ca/liveandplay for gymnasium availability.
Consider two or three potential dates and gym locations. You will need to identify your choices by the name of the school, date and time.
- Elementary gymnasiums: Mon. – Fri. from 6:15 p.m. – 10:30 p.m.
- Junior high school gymnasiums: Mon. – Fri. from 6:30 p.m. – 11:00 p.m.
- High school gymnasiums: Mon. – Fri. from 7:00 p.m. – 11:00 p.m.
- All gymnasiums, weekends: 8:00 am – midnight.
It is the group’s responsibility to confirm that the gym size, ceiling height, courts, volleyball nets and standards and any requested school equipment are suitable for their needs. To view the gymnasium or rental space, call the schools main office to make an appointment.
Step 3 – Review conditions and regulations
Review the rental terms and conditions page.
Review the rules and regulations page.
Step 4 – Check booking timelines
Timelines
- Booking applications can only be processed and confirmed for the current booking session.
- For new request submissions, please allow for 30 days prior to the first booking, due to processing time.
- Submissions for Public Day must be submitted beginning at 8:30 a.m. If you submit an application prior to 8:30 a.m. on Public Day, your request will be denied and closed.
| Timelines 2023–24 | Details |
|---|---|
| May 23 – Jun 2, 2023 | Renewal permits for the fall/winter 2023–24 session will be emailed to qualifying groups. |
| Jun 9, 2023 | Deadline for groups to make cancellations without incurring a $10.50 cancellation fee. |
| Jun 14, 2023 | Minors-only Public Day (requesting weeknights 6:15–8 p.m.). One day only for the fall/winter 2023–24 session. Minors-only applications submitted June 15–20, 2023 will not be considered. Applications will be closed, and customers can re-submit on or after June 21, 2023. |
| Jun 21, 2023 | Public Day for all groups booking during the fall/winter 2023–24 session. |
| Jul – Aug 2023 | No bookings. |
| Sep 11, 2023 | First day of bookings for the fall/winter 2023 session at all schools. |
| Nov 21, 2023 | Deadline to request applications/amendments for fall 2023. Payments and cancellation requests require 30 days’ notice. |
| Nov 21, 2023 | Deadline for applications/amendments for bookings that occur in Jan., 2024. |
| Dec 5–9, 2023 | Renewal permits for the spring 2024 session will be emailed to qualifying groups. |
| Dec 10–16, 2023 | Deadline for groups to make cancellations to the spring 2024 permits without incurring a $10.50 cancellation fee. |
| Dec 20, 2023 | Last day of bookings for the fall 2023 session for all school boards. |
| Jan 8, 2024 | First day of bookings for the winter/spring 2024 session at all schools. |
| Jan 10, 2024 | Minors-only Public Day (requesting weeknights 6:15 –8 p.m.). One day only for the spring 2024 session. Minors-only applications submitted from Jan. 11–17, 2024 will not be considered. Applications will be closed, and customers can resubmit on or after Jan. 17, 2024 |
| Jan 17, 2024 | All Public Day. Applications can be submitted on an ongoing basis for the spring 2024 session. |
| May 21, 2024 | Deadline to request applications/amendments for the spring 2024 session. Payments and cancellation requests require 30 days’ notice. |
| Jun 21, 2024 | Last day of rentals for the spring 2024 session. |
Renewal rights
A minimum number of bookings at the same location, time period and day of the week are required to obtain renewal rights:
- 10 days during fall/winter (Sept. – Mar.)
- Six days during fall only (Sept. – Dec.)
- Four days during either winter only (Jan. – Mar.) or spring only (Apr. – June)
Cancelled bookings may affect renewal rights if the total falls below the minimum requirement.
Renewals apply to the same session. Example: fall renews to fall, etc.
Renewals will automatically receive a permit the following session and applications are not required. Information on cancelling a renewal will be provided with the renewal permit.
Step 5 – Submit an application
To request a gymnasium rental, complete the online gymnasium application form.
Application requests for school rentals require a minimum of 30 days notice.
Special requests
What is considered special request?
- Bringing in outside food or beverages.
- Using non-public equipment (i.e., badminton nets, soccer nets).
- Requesting times outside regular booking hours (i.e., school use nights, non-public hours, early start).
- Requesting other school spaces (i.e., classrooms, gathering spaces).
- Specific gym setup/accommodations.
Special requests require these additional steps before submitting the online gymnasium application:
- Complete the Application/Approval for Use of School Facilities Form. Fill out only the sections on the form where you are requesting an approval.
- Once the Application/Approval for Use of School Facilities Form. has been signed, fill out the online application form. Attach a copy of the approved Application/Approval for Use of School Facilities Form. to the completed online application and submit to our office for processing.
- If you are adding an approval to an existing permit, please email a copy of the approved Application/Approval for Use of School Facilities Form. to facilitybooking@calgary.ca.
For questions contact Facility Bookings.
Ready-to-apply checklist
When you can mark each task completed, you’re ready to fill out the application form.
__ I've read and understand each of the terms and conditions for renting a school gymnasium:
- Gymnasium rental terms and conditions
- Gymnasium rules and regulations
- Personal information
- Payment options
- Change/cancellation process
__ I've selected a gymnasium and confirmed my preferred date and time is available.
__ I'm aware of the rental rates and when payment is due.
__ I'm applying on the correct date for a one-time rental.