Resources for FCSS-funded organizations

Background and Reporting Training Session

A training session was recorded to provide FCSS background and an overview of the reporting requirements. This includes an overview of the different policies guiding FCSS, outcomes, our collective impact approach, indicator surveys, Year End Reporting, and Data Sharing Events.

• View the FCSS Calgary Background and Reporting information session.
• The slides for this session can also be downloaded.

Reporting Overview

• FCSS-funded organizations must submit annual year-end reports on the Funding Information Management System (FIMS) database. Report types depend on the nature of the funded program or initiative (e.g. Increasing Social Inclusion, Policy or Systems Change, or Community Development for Strengthening Neighborhoods). See below for some examples of year end reports:
  • Programs and Services
  • Community Development
    
  • Policy and Systems Change
• For Social inclusion programs: All organizations funded for increasing social inclusion programs must complete a program year-end report and must also use the FCSS Social Inclusion Indicators (FSII) surveys for pre- and post-testing of program participants.
  
• FSII data reporting: All FCSS-funded organizations that report on FSII are contractually required to collect and enter FSII data on an ongoing basis. The indicator surveys selected for a program are based on the strategies and rationale identified to achieve the program goal. Organizations that are signing a contract with FCSS for the first time will receive assistance to select indicator surveys and access to the FSII online database.​

​All organizations that receive FCSS funding are required to submit:

• An annual unaudited program financial statement, due March 1st, showing revenues and expenses of program funds in the previous calendar year (January 1 to December 31) signed by two officers of the organization with signing authority; and
• An annual audited organizational financial statement for all operations of the organization, due three months after its fiscal year-end.

Programs that receive over $250 000 per program annually, will also be required to submit:

• An audited program financial statement showing revenues and expenses of program funds in the previous calendar year (January 1 to December 31), due three months after the organization’s fiscal year-end.

Failure to meet the financial reporting requirements may result in termination of the funding agreement and impact future funding eligibility.

​Organizations receiving FCSS funding are required to work with their Partnership Specialist to select the most suitable indicators to measure their program impact. The selected indicators are then added to the program’s Theory of Change.

A list of all the possible indicators to measure social inclusion outcomes used by FCSS is contained in the FSII All Surveys list below, along with other useful outcome measurement resources.

Most FSII survey questions have been drawn from standardized surveys used to measure specific outcomes. The FSII system can be accessed from this link.

• Family & Community Support Services (FCSS) - Data Entry Training this training will help you learn how enter data into the FSII system.
  
• FSII Data Entry Training Slides
• Survey Question Sources provides survey sources. 
• The FSII Info Sheet – How Data are Used provides more information on how the data is used and collected by the FCSS program.
• FSII – All Surveys
  • Indigenous Healing and Wellbeing Surveys Companion Document includes a description and more context to each survey.
  • FSII Surveys - PDF Fillable Forms
• The FSII User Reference Guide outlines the steps needed to register as an FSII user. It also provides detailed examples of how to enter and analyze data in the FSII system. 
• FSII FAQ provides more information on technical and user issues.
• FCSS Client Tracking Sheet - A tool to help track the client data entered into the FSII system.
• FSII Checklist - A tool to help plan and follow general steps for FSII data collection and data entry.

All organizations approved by City Council for program funding are required to sign an FCSS Funding Agreement. This agreement outlines the terms of the contract between the organization and FCSS Calgary.

The FCSS and Capacity Building Financial and Agreement Review Session reviews the FCSS funding agreement and financial reporting requirements including clauses, organizational requirements and financial reporting.