Resources for FCSS-funded organizations
This page provides easy access to application, reporting and related resources needed by organizations for their FCSS-funded programs.
Theory of Change
The Theory of Change is the cornerstone of FCSS Calgary’s contract with an organization for delivering a program. All programs submit a Theory of Change statement during the funding application process.
FCSS provides several resources for organizations applying for funding.
- FCSS Theory of Change Overview explains what goes into each section of a Theory of Change and why.
- FCSS Footnote Style Guide provides examples of how to cite references in the footnotes of the Theory of Change. It also lists all the FCSS Research Briefs, which can be copied into the Theory of Change and amended based on the section referenced and its page number.
- 2022 Theories of Change and Outcome Indicators (Updated November 2021) can be used for reference purposes.
FCSS Reporting Process
Evaluation Framework and Reporting Training Sessions
FCSS Calgary follows an adapted collective impact approach. A training session was recorded to provide information about our evaluation framework and what drives this approach.
- View the FCSS Calgary Evaluation Framework session here. The slides for this session can also be downloaded.
The second training session recorded provides a more detailed overview of the different reporting components of our collective impact approach, including theories of change, year end reporting, indicator surveys, and data sharing events.
- View the FCSS Calgary Evaluation Reporting Session here. The slides for this session can also be downloaded.
Note, it is highly recommended to view these sessions in order as the evaluation framework session provides foundational information to the reporting session.
- FCSS-funded organizations must submit annual year-end reports on the Funding Information Management System (FIMS) database. Report types depend on the nature of the funded program or initiative (e.g. Increasing Social Inclusion, Policy or Systems Change, or Community Development for Strengthening Neighborhoods). See below for some examples of year end reports:
- For Social inclusion programs: All organizations funded for increasing social inclusion programs must complete a program year-end report and must also use the FCSS Social Inclusion Indicators (FSII) surveys for pre- and post-testing of program participants.
- FSII data reporting: All FCSS-funded organizations that report on FSII are contractually required to collect and enter FSII data on an ongoing basis. The indicator surveys selected for a program are based on the strategies and rationale identified to achieve the program goal. Organizations that are signing a contract with FCSS for the first time will receive assistance to select indicator surveys and access to the FSII online database.
Organizations will need to submit an audited financial statement for all operations of the organization, including a statement of revenue and expenses for programs or initiatives funded by FCSS.
- The FCSS Financial Reporting Overview presentation provides a detailed review of the FCSS financial reporting requirements.
FCSS Outcome Reporting
Organizations receiving FCSS funding are required to work with their Partnership Specialist to select the most suitable indicators to measure their program impact. The selected indicators are then added to the program’s Theory of Change.
A list of all the possible indicators to measure social inclusion outcomes used by FCSS is contained in the FSII All Surveys list below, along with other useful outcome measurement resources.
Most FSII survey questions have been drawn from standardized surveys used to measure specific outcomes.
- FSII Data Entry Training this training will help you learn how enter data into the FSII system.
- FSII Data Entry Training Slides
- Survey Question Sources provides survey sources.
- The FSII Info Sheet – How Data are Used provides more information on how the data is used and collected by the FCSS program.
- FSII – All Surveys includes surveys that are available to organizations as of April 1, 2023.
- Indigenous Healing and Wellbeing Surveys Companion Document includes a description and more context to each survey.
- FSII – All Surveys includes surveys that are available to organizations until March 31, 2023.
- The FSII User Manual outlines the steps needed to register as an FSII user. It also provides detailed examples of how to enter and analyze data in the FSII system.
- FSII FAQ provides more information on technical and user issues.
- Client Tracking Sheet - A tool to help track the client data entered into the FSII system.
FCSS Funding Agreement
All organizations approved by City Council for program funding are required to sign an FCSS Funding Agreement. This agreement outlines the terms of the contract between the organization and FCSS Calgary.
Funding Agreement Training Session
An information session was recorded to provide an overview of the new FCSS 2023-2024 agreement, intended for new and previously funded organizations.
View the 2023-2024 FCSS Funding Agreement information session here.